There are several ways for a user to add an Event:
The following dialog will appear:
Most of the options are self-explanatory but there is a short description:
Option |
Description |
Title |
will be inserted into the user's Calendar |
Category |
allows user to Categorize their Events |
Date |
will be already set to either the present day (if user uses Add Event button) or to the day where user clicked the [Add] link |
Time Zone |
user's site's default Time Zone is set by his/her Administrator, but the user can change the Zone in their Settings option if their Event will be occurring in a different Time Zone |
Duration |
allows the user to block out appropriate amount of time |
Location |
provides the user with an additional field to define the place where their Event should occur |
Sharing
Option |
Description |
Private |
only the owner and Friends with Full Control permissions may view this Event regardless of whether the Calendar is set to be viewed by Friends or Public |
Shows as busy |
if the user allows someone else to see his/her Calendar, the Event will be shown as Busy in case the appropriate user has only View or View/Modify permission. Friends with Full Control permission can see all details of this Event. |
Public |
if the user allows someone else to check his/her Calendar the Event will be shown as it is |
See How to share own Calendar section for more information.
Sharing Settings
This shows the users' current sharing settings which he/she can set in the Calendar Settings
The example above was created with Sharing Settings set to Friends and with Sharing set to Private for this Event. It can provide the user with the exact information with which users of the Event has shared. If the user set the Sharing for this Event to Shows As Busy or to Public, it will provide him/her with the appropriate information.
This means that users specified in My Friends which have set the permission to View or to View/Modify can see this Event but only as Busy so they don't know exact details about this Event and users specified in My Friends with Full Control permission can also see the details for this Event (provided that Sharing Settings in Calendar Settings is set to Friends or Friends & Public). No one can see this Event with Sharing Settings (in Calendar Settings) set to Private.
If this Event's Sharing is set to Public, and Sharing Settings in Calendar Settings remain the same (Friends),
then ALL users specified in My Friends can see this Event with all the details without any regard to the permission which is set for these users.
For more information on how to set the Sharing and Sharing Settings see Sharing Concept chapter or Sharing Settings section
Option |
Description |
Note |
providing you with an additional field to clearly define your Event |
Repeating
This feature can save a lot time by allowing the user to set the Rules when this Event should be repeated. The user may specify this Event only once (e.g. every week).
It can be ended according to the Date information.
Related Email Addresses
This field provides an opportunity to list related email addresses with an appropriate Event. If the Send Invitations option is checked, a new message to all specified addresses will be sent as invitations for this Event.
Reminders
This feature allows the user to specify two reminders for an Event. Users may use both ways:
Reminder provides an alert at a specified time prior to the actual event time.